Paper based data capture form design

In order to read hand print from paper surveys and documents, we will need to create form templates, either from your existing designs or preferably as new forms.

Ideally, we will redesign your paper based data capture forms to improve the robustness of identification, hand-print recognition and processing speed. However, if you prefer, you can scan an existing form and overlay the structure on top to capture your existing designs.

Powerful design features allow the fields to be defined to capture specific information, perform look-ups, enforce validation rules and match brand guidelines.You can also define image zones, exports, pre-fill fields and automatic page linking.

We can automatically recognise and process different form designs for questionnaires, feedback forms, customer surveys, exam paper marking, clinical trials, customer evaluation forms, timesheet processing, claim forms and many more. And if you have multiple designs in one batch, you won't need to sort them into different types before scanning as we can automatically recognise the page types and sort them for you.

Typical form components include:

Intelligent Character Recognition (ICR)

Intelligent Character Recognition (ICR)

With ICR technology, short handwritten text can be read and processed.

Optical Mark Recognition (OMR)

Optical Mark Recognition (OMR)

OMR technology identifies if a checkbox (e.g. yes/no or male/female) has been filled in by calculating the ink percentage in the field.

Optical Character Recognition (OCR)

Optical Character Recognition (OCR)

To read machine printed text from constrained print fields (one character per box) such as names and numbers.

Barcode recognition

Barcode recognition

To recognise all standard barcode types, including 2D matrix barcodes.

Signature dectection

Signature dectection

To check forms have been authorised or not by calculating the fill percentage of the field.

Form design examples

Please click on the thumbnails below to view examples of data capture forms:

  • NHS Education For Scotland - Questionnaire
    NHS Education For Scotland - Questionnaire
  • Monarch Recruitment - Teacher Timesheet
    Monarch Recruitment - Teacher Timesheet
  • Coventry & Warwickshire Ambulance NHS Trust - Medical Questionnaire
    Coventry & Warwickshire Ambulance NHS Trust - Medical Questionnaire
  • Chevron Texaco - Power Observation Card
    Chevron Texaco - Power Observation Card
  • Adecco Group - Timesheet
    Adecco Group - Timesheet
  • Dudley Metropolitan Borough Council - Funding Questionnaire
    Dudley Metropolitan Borough Council - Funding Questionnaire
  • University College Birmingham - Student Satisfaction Survey
    University College Birmingham - Student Satisfaction Survey
  • London School of Hygiene Tropical Medicine - Vaccine Questionnaire
    London School of Hygiene Tropical Medicine - Vaccine Questionnaire
  • Skipton Building Society - Credit Application Forms
    Skipton Building Society - Credit Application Forms
  • SyriaTel - Voting Ballot
    SyriaTel - Voting Ballot
  • Clinical Trials Group - Post Clinical Trial Questionnaire
    Clinical Trials Group - Post Clinical Trial Questionnaire
  • University of Wales - Post Procedure Questionnaire
    University of Wales - Post Procedure Questionnaire
  • Summerleaze
    Summerleaze - logging changes in engine output

Once designed, blank or pre-filled forms can be distributed via paper, fax, eMail or web for completion on-screen or on paper.

If you want to learn more about data capture form design, or wish to book a demonstration, please contact us.

Related information

TeleForm

TeleForm

TeleForm enables you to automatically capture information and images from paper and electronic documents and extract the information, using industry-leading OCR, ICR and OMR software, ready for export to a database. It aims to reduce data entry time by up to 95% and eliminate hundreds of operator keystrokes.

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ABBYY

ABBYY

ABBYY FlexiCapture helps organisations with any volume of paperwork significantly increase efficiency by automating paper-based business processes.

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