Capital expenditure approval

Capital expenditure approval requests represent the most important decisions taken by a company often involving substantial outlays, detailed business cases and lengthy approval cycles with multiple stakeholders. It’s a complex process so why rely on paper-based processes?

If the CapEx request approval process in your organisation is still manual, you are potentially missing out on huge efficiency gains.

At ePC, we combine powerful and accessible workflow tools with our can-do attitude to mapping out, integrating and deploying your processes - either as an on-site installed and managed application or cloud based system.

We have years of experience in understanding processes, creating bespoke integration and deploying capital expenditure request approval software in place of slow, error-prone, untraceable, paper processes.

Your challenges

Existing user directories, accounts systems, ERP and portal systems make the task of automating even a seemingly simple process out of reach to many departments. And that is before the workflow, rules and authorisation limits have been mapped out, which can all combine to make the upgrade from paper to electronic seem unmanageable, expensive and never ending.

Our solution

Drawing on our experience, we will develop a bespoke capital expenditure approval process with off-the-shelf components to replicate your existing process and provide greater visibility, automation and tracking of your CapEx spending.

Significant cost savings will be derived from tighter spend control, harmonisation of processes across departments and geographies, eradication of procurement overlap, improved utilisation of existing equipment/capital, and the ability to leverage bulk-buying power.

Example CapEx request forms

CapEx request form - current position
CapEx request form
CapEx request form - description of expenditure
CapEx request form - submit

Key benefits

Improved CapEx control
Common capital expenditure approval process across your organisation
A standardised CapEx, OpEx and purchase order (PO) approval workflow
Increased visibility of capital expenditure request and justification forms, approvals and tracking
Financial transparency of capital expenditure approval request forms
Scalability to roll-out to other departments
Automation and reduction in paper-based processes
Formalised CapEx governance procedures
Leveraging the scale of your business – preferred suppliers and utilisation of business equipment/capital
Cost savings from centralised visibility and improved control
Quick and nimble deployment process
Increased visibility from the top down for financial transparency
Increased visibility from the bottom up for better user confidence
Standardised capital expenditure request and justification form