Many organisations still rely on paper for transactional business processes and often require time-consuming and labour-intensive manual operations to handle these documents.
With its powerful algorithm, ABBYY FlexiCapture is a highly scalable data capture solution for intelligent and accurate extraction of data from structured (questionnaires, tax returns, tests), semi-structured (invoices, purchase orders, waybills) and unstructured (letters, contracts, articles) forms and documents for input into backend applications for further processing and archiving.
The form scanning software provides a real alternative to manual data entry and other traditional forms of data input.Learn more
Create scannable forms
ABBYY FlexiCapture includes FormReader, a graphical design tool designed specifically for creating and distributing machine-readable fixed template forms such as questionnaires, examination forms or insurance claim forms.
Form development in ABBYY FormDesigner minimises human involvement later as the recognition engine identifies and evaluates scanned image files by matching them to form templates created in the FormReader.
You can distribute a form you created and published in ABBYY FormDesigner in hard copy or electronic format (as a PDF form). Electronic forms may be sent out by eMail or published on a website.
Scan paper surveys
ABBYY Scanning Station is a data capture solution for the batch scanning and indexing of large amounts of paper surveys and forms. Once the forms are returned, they are placed in the automatic scanner feeder and scanning begins.
The high-volume document scanning solution allows you to:
- manage your scanner, i.e. initiate and stop the scanning processes and make the necessary scanner settings
- control the quality of scanned documents and images
- prepare images for subsequent processing
Remote scanning software
A Web Scanning Station is available for remote scanning of paper documents and sending them to the server for further processing.
Document sorting and classification
Scanned document images are submitted for automatic document classification. The documents can be sorted by types (e.g., driver license, bank statement, tax form, contract, invoice, etc.) and custom subcategories (e.g., invoices from vendor A, invoices from vendor B, etc.) by text content and image patterns.
OCR, ICR, checkmark and barcode recognition
At the recognition stage, document images are assembled into multi-page documents or document sets. Their content and data are intelligently extracted and validated automatically in an unattended mode.
Intelligently extract data from paper forms
The data capture solution uses the following OCR/ICR/OMR and barcode recognition technology to read and extract data from scanned documents:
- optical character recognition of printed text in up to 200 languages.
- intelligent character recognition for hand-printed text in over 130 languages.
- barcode recognition for a variety of 1D and 2D barcodes.
- optical mark recognition for a wide range of checkmarks.
Data validation and verification
Built-in validation rules are automatically applied during recognition to increase accuracy. Automatic data validation ensures high quality of data and reduces the need for subsequent verification.
If the forms processing software is uncertain about a field or character, it is marked as unreliable and highlighted to a human operator for review and correction if necessary.
The software loads rule checks automatically. Fields whose values satisfy the rule conditions may be marked as reliably recognised and excluded from the verification process. Fields whose values do not satisfy the rule conditions should be submitted for verification.
Verification is a two-stage process consisting of group verification and field verification. Group verification allows verifying the similar checkmarks or digits across batch of documents by displaying all discovered versions in a single Verification window. Field verification mode enables automatic checking of data fields one by one, or the characters in a field.
Remote web verification
A Web Verification Station is available for remote verification of recognised data, processing problem batches and documents, checking document assembly errors, checking rules, and ensuring batch integrity.
ABBYY FlexiCapture automatically exports verified data from scanned documents to different file formats or backend databases, including:
- corporate file storage repositories – SharePoint, Laserfiche, etc.
- ODBC compatible databases – Oracle, Microsoft SQL Server, and Microsoft Access
- ERP and ECM systems – SAP, Microsoft, IBM, Sage, MYOB, Acumatica and others
- smooth integration with RPA workflows to delivery data in legacy systems
ABBYY FlexiCapture enables 24/7 web-based monitoring from any physical location.
It provides multi-level administration, automatic notifications for critical failures, and comprehensive reporting. Based on the statistics, you can make changes to your current configuration or re-allocate resources.
Some of the benefits of automating a manual process with ABBYY FlexiCapture data capture solutions include:
Single solution for processing all types of documents
Intelligent data capture solutions enable processing of fixed forms or semi-structured documents.
Reduction of manual workload
Automated character and text recognition from scanned documents will eliminate time-consuming and expensive manual processes and reduce the workload of employees.
From a low volume, standalone installation to a high-volume, distributed client-server solution, ABBYY FlexiCapture scales with your business needs.
High quality data output
Highly accurate document recognition technologies, automated rule checks, and desktop verification and monitoring mean you can be confident only validated data will be outputted.
Automated data export
Export data to any backend application via XML or ODBC database.
Reduce processing lifecycle
Reducing manual intervention expedites the processing lifecycle of documents.
Reduction of operational costs for indexing, document separation and data extraction. Costing savings are likely to be accrued from freeing up valuable floor space as paper files are no longer needed as images and verified data is stored digitally.
Elimination of labour-intensive manual operations guarantees a quick return on investment.
Custom modules, enhanced scripting and custom export features allow ABBYY FlexiCapture to be integrated into any business application.
ABBYY FlexiCapture FAQ's
What is ABBYY FlexiCapture?
ABBYY FlexiCapture Engine enables developers to quickly develop solutions for extracting data from fixed and semi-structured forms and documents. The four basic data extraction operations in ABBYY FlexiCapture include classification, optical recognition, verification, and export to ERP, ECM or BPM systems.
How much does ABBYY FlexiCapture cost?
The cost of the ABBYY FlexiCapture data capture solution depends on the type of license for your project e.g. standalone or distributed edition. Other factors include: the number of users, add-on modules and language support required.
Technical support and maintenance is charged at 23% of the licence price. This includes maintenance releases (e.g. functionality improvements, bug fixes, updated documentation), software upgrades and telephone support.
We recommend contacting us to discuss your requirements initially. Once we have a good understanding of your needs, we can provide a fixed price quotation.
How to install ABBYY FlexiCapture?
ABBYY FlexiCapture is available in two editions, standalone and distributed.
ABBYY FlexiCapture 12 Standalone is installed on one computer and is intended for processing small volumes of documents by two or three operators who work in shifts.
ABBYY FlexiCapture 12 Distributed is installed on multiple computers and is intended for processing large volumes of documents in enterprise environments. This edition is highly scalable, offers centralised control console, and supports complex routing schemes, where documents are distributed among operators in charge of different types of batches or documents.
Are there any alternatives to ABBYY FlexiCapture?
OpenText TeleForm, Kofax Capture™, and Remark Office OMR are comparable products with similar feature sets.
ePC is an OpenText OEM partner specialising in TeleForm implementations. TeleForm uses OCR, ICR, OMR, and barcode technology to read, verify and extract data and export it to databases, records management systems or searchable text formats (e.g. CSV, XML, SQL, Excel).
What is the latest version of ABBYY FlexiCapture?
ABBYY FlexiCapture Engine 12 is the latest version. New features include:
- new and improved language recognition: Arabic, Japanese Modern; Farsi, Georgian, and Burmese
- digital PDF import
- new export to PDF options: PDF/A version, compression, tagged, linearised, etc.
- native 64-bit support
- cloud licensing
Book an ABBYY FlexiCapture demo
If you want to learn more about ABBYY FlexiCapture, or wish to book a demonstration, please complete the form below: