Paper form data capture

Each day we complete a variety of paper forms – questionnaires, credit applications, evaluation forms, benefit forms and many others. Typically, these forms are handwritten as an immediate response is needed in situ or an ink signature or hard copy is required.

To collect the data from paper forms, organisations have two options – labour intensive manual data entry or the use of OMR/ICR/OCR data capture software for automated forms processing.

Manual data entry is expensive and labour intensive. It is prone to human error and can be time-consuming when re-keying data or handling paper copies. OMR/ICR/OCR data capture software, such as TeleForm or ABBYY FlexiCapture, have become indispensable for collecting and processing information, as the data is automatically read and captured from form fields.

ePC combines the best high-volume scanning software with the following document recognition technologies to offer a range of solutions for automating data collection:

  • ICR (Intelligent Character Recognition) for reading hand printed text
  • OMR (Optical Mark Recognition) for recognising when checkboxes have been filled in
  • OCR (Optical Character Recognition) for reading machine printed text
  • Page structure, graphic or logo detection for page classification
  • Barcode recognition of all standard barcode types, including two-dimensional matrix barcodes
  • Signature detection to confirm forms have been authorised

Paper documents and forms are still pervasive. In fact, according to Forrester, 80% of all information processed is still paper-based. However, more industries are digitalising their paper forms and moving to intelligent electronic forms (eForms) to collect data and route for review and approval.

In this section, find out about our approach to data capture:

Form design

Form design

Create form templates from your existing designs or build new forms.

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Form data capture

Form data capture

Convert completed forms from paper to an electronic image.

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Form data verification

Form data verification

Capture and verify data from a completed form in a matter of seconds.

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Form data export

Form data export

Export data to your chosen database or in-house storage system.

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Form data archive

Form data archive

Store your original forms for archival, customer service, regulatory or legal reasons.

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Related links

TeleForm

TeleForm

TeleForm enables you to automatically capture information and images from paper and electronic documents and extract the information, using industry-leading OCR, ICR and OMR software, ready for export to a database. It aims to reduce data entry time by up to 95% and eliminate hundreds of operator keystrokes.

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ABBYY

ABBYY

ABBYY FlexiCapture helps organisations with any volume of paperwork significantly increase efficiency by automating paper-based business processes.

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