Employee time tracking with timesheet processing software

For recruitment agencies

Employees typically complete a paper timesheet containing the relevant start times, finish times and total hours worked for the week. Monitoring this time is crucial to make sure employees are recording their hours accurately for payroll, client billing and employee productivity monitoring. Once complete, the client will approve the recruitment timesheet and submit it to the agency for processing.

In many cases, the recruitment timesheets are faxed, scanned, or eMailed to a central location. To pay the worker, the recruitment agency must manually transcribe the data into their payroll system. The process is labour intensive, time-consuming, and often lacks accuracy.

For employee timesheet management

Employee timesheets can be used to record timekeeping, highlight absenteeism, track bonus time, productivity and much more in a corporate environment.

Every week, the organisation may need to track data from hundreds or thousands of employees with information arriving from different locations. Due to the potential impact on staff remuneration, the data must be collected quickly and accurately. However, the timesheets are often scanned and manually keyed at a central location or abroad. This presents several challenges:

• Inaccurate or miscalculated hours worked entered into payroll systems leading to higher costs or disgruntled staff
• Late or lost time sheets leading to workers being asked to recall hours worked after the event and delayed payments
• Administrative burden associated with chasing manual timesheets, manual data entry, and correcting errors – adding hours to an employee’s week
• Limited visibility and quality control if data entry is outsourced to an overseas company

For further information, please visit our eTimeSaver website.

Some of the benefits of timesheet automation include: