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Surgical & Interventional Trials Unit (SITU) at UCL

Surgical & Interventional Trials Unit (SITU) at UCL use TeleForm to manage follow-up information from patients involved in clinical trials.

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Challenge

The Clinical Trials Group’s (CTG) prime activity is to provide infrastructure for running large-scale, multi-centre, multi-national randomised controlled trials. The CTG also advises on randomised controlled trials methodology and is a think tank for promoting ideas on evidence-based medicine.

CTG required a data capture system to manage follow-up information from patients involved in clinical trials.

Solution

Clinical trial patients make regular follow-up visits to a doctor who completes a patient feedback form either electronically or on paper. If a paper form is completed and posted back to the CTG, it is scanned into TeleForm, which checks it for errors.

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If errors are found, the solution can convert the form into an electronic form (eForm) and eMail them back to the doctor for correction. Corrections only take a few seconds adjusting only the incorrect data and then the completed form is re-submitted to TeleForm.

With the optional eForm Suite for TeleForm, users can complete forms electronically on-screen, using an HTML or PDF web form. This removes the need for TeleForm users to have to manually correct handwritten forms while speeding up data acquisition and providing a more flexible way for users to complete forms. The only client-side requirement is the free Adobe Acrobat Reader, which comes pre-installed on most new PCs and a modern web browser.

The TeleForm Auto Merge Publisher (AMP) can also be used with eForms to “pre-fill” key data (e.g. personal contact information) onto the form so that the user only needs to enter the requested specific information.

Results

The system has enabled CTG to ensure they get the most from the time of their medical professionals, and that the patient feedback is updated in an efficient and timely manner.

ePC are making a valuable contribution to our aim of running clinical trials in an efficient and cost-effective manner

Dr Ingrid Potyka, Senior Clinical Operations Manager, UCL