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Cardiff University

South East Wales Trials Unit (SEWTU) at Cardiff University coordinate multi-centre trials with TeleForm and eForm Suite.

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Challenge

South East Wales Trials Unit (SEWTU) is based at Cardiff University and coordinates multi-centre trials across the UK and beyond. SEWTU aims to improve the quality of trials in health and social care.

All trials and studies require careful planning and preparation in ensuring that sufficient and accurate data is collected to allow for detailed analysis of patients, medications, treatments and conditions. Results of trials and studies of this nature help provide a better understanding of health and medicine for everyone.

Most trials and studies aim to have the largest data sampling possible to ensure the most representative results. Some recruit up to 20,000 or more patients from large geographical areas to provide feedback through questionnaires and surveys.

Historically, quantities have been limited by the time and resources available to handle volumes of paper and extract/organise data for analysis.

An automated data capture system was required to assist in the design, distribution, scanning, validation and export to existing databases.

Additionally, there will be increasing use of electronic forms (online and eMail) and the data capture software needed to allow SEWTU to capture study data electronically.

Solution

TeleForm was used as the foundation of a forms processing system to capture questionnaires, patient feedback forms and CRFs.

ePC was able to implement TeleForm to process the large volumes required and increase the possible throughput at SEWTU. As part of this implementation, ePC delivered tailored training and consultancy to assist SEWTU in achieving its objectives.

The additional eForm Suite module allowed entire trials to be conducted with electronic, online PDF forms.

This enabled trial participants to complete and submit forms using a unique hybrid of both paper and web/eMail forms.

TeleForm is allowing us to process large quantities of data faster

John Evans, Information Manager, South East Wales Trials Unit (SEWTU)
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Results

SEWTU are actively using the TeleForm system to allow them to scale up the sample sizes and quantities of their trials.

The nature of clinical trials means that we need highly accurate data to be captured from a large user base in a timely manner. The TeleForm solution, provided by ePC, has allowed SEWTU to expand its productivity with these objectives in mind

John Evans, Information Manager, South East Wales Trials Unit (SEWTU)

TeleForm is allowing SEWTU to process large quantities of data faster. The team are now able to focus more on the quality of the trials and data analysis rather than the handling of paperwork.

Moreover, the built-in data extraction engine and validation module means only clean and accurate data is captured.