Solutions - CapEx Requisitions

Often called Capital Expenditure Requests (CER), CapEx requests, Purchase Requisitions or a whole host of other names but one thing they all have in common is the need to be able to authorise expenditure requests based on organisation specific rules and information flows.

Existing user directories, accounts systems, ERP and portal systems make the task of electrifying and automating, even a seemingly simple process, out of reach to many departments. And that is before the workflow, rules and autorisation limits have been mapped out, which can all combine to make the upgrade from paper to electronic seem unmanageable, expensive and never ending.

Here at ePC we combine powerful and yet accessible workflow tools with our can-do attitude to mapping out, integrating and deploying your processes. We have years of experience in understanding processes, creating bespoke integration and deploying massively beneficial electronic workflows in place of slow, error-prone, untraceable, paper processes.

Our solutions have many advantages for any organisation including:

• Quick and nimble deployment process
• Cost savings through increased requisition control
• Standardisation of processes across multiple business units
• Increased visibility from the top down for financial transparency
• Increased visibility from the bottom up for better user confidence
• Automation of events and actions
• Cross border and organisational unit harmonisation

By providing flexible on-line forms for request completion with lookups and validation built in, completing and submitting a request form becomes an easy and accessible process.

Once submitted the form knows who needs to see it, who needs to approve it and where the final copies need to go. Automatic eMail prompts are sent with timed reminders and escalation processes should they not be completed to schedule.

Web and mobile access make the system truly accessible, whilst simple one-word eMail replies can complete steps of a workflow whilst away from your desk.

Predictive BPM can alert users if an overall process is expected to over-run, even before the deadline is reached and throughout the process users can easily find and trace their forms whilst managers have visibility on what is coming through the system.