Forms processing software from HP TeleForm

HP TeleForm is a form processing software solution which captures images and data from forms and other documents.

HP TeleForm is able to process forms and documents from any source and uses text recognition software to identify the document type and extract the information, using industry-leading OCR (Optical Character Recognition), ICR (Intelligent Character Recognition) and OMR (Optical Mark Recognition) software, ready for export to a database.

Form design

We have created many different form designs incorporating fields, tick boxes, logos and graphics to allow the forms to look and feel exactly how you want them to. Powerful design features allow the fields to be defined to capture specific information and enforce validation rules on the data.

Example data capture form images:

  • NHS Education For Scotland - Questionnaire
    NHS Education For Scotland - Questionnaire
  • Monarch Recruitment - Teacher Timesheet
    Monarch Recruitment - Teacher Timesheet
  • Coventry & Warwickshire Ambulance NHS Trust - Medical Questionnaire
    Coventry & Warwickshire Ambulance NHS Trust - Medical Questionnaire
  • Chevron Texaco - Power Observation Card
    Chevron Texaco - Power Observation Card
  • Adecco Group - Timesheet
    Adecco Group - Timesheet
  • Dudley Metropolitan Borough Council - Funding Questionnaire
    Dudley Metropolitan Borough Council - Funding Questionnaire
  • University College Birmingham - Student Satisfaction Survey
    University College Birmingham - Student Satisfaction Survey
  • London School of Hygiene Tropical Medicine - Vaccine Questionnaire
    London School of Hygiene Tropical Medicine - Vaccine Questionnaire
  • Skipton Building Society - Credit Application Forms
    Skipton Building Society - Credit Application Forms
  • SyriaTel - Voting Ballot
    SyriaTel - Voting Ballot
  • Clinical Trials Group - Post Clinical Trial Questionnaire
    Clinical Trials Group - Post Clinical Trial Questionnaire
  • University of Wales - Post Procedure Questionnaire
    University of Wales - Post Procedure Questionnaire
  • Summerleaze
    Summerleaze - logging changes in engine output

Merging and distribution

TeleForm software can export blank forms, which can be printed via a professional print company or from any Windows printer. The software can take data from a new or existing database and merge it with your forms. The merged forms are automatically faxed, emailed or printed.

Form data capture

Submitted forms can be captured from any source through HP TeleForm's powerful connect agents. TeleForm scanning controls allow high volume scanning of between 20 to 200 pages per minute. Additional connect agents for fax, web, eMail, network scanner and many other bespoke capture methods are available.

Classification

Each page received will be compared to your pre-defined templates to identify the document type. The software can recognise and distinguish between many different document types by using bar codes, text or logo detection and process them accordingly.

Data extraction

Once the document type is identified, TeleForm will read the relevant data from the form. This will include constrained hand-print, tick boxes, variable scales, comments and signatures. Simple rules such as alpha, numeric, dictionaries, date ranges, database lookups and mandatory fields will be checked at this stage and any non-complying or unrecognised characters will be flagged for human verification.

Automatic handwriting recognition from constrained print fields Automatic handwriting recognition from constrained print fields
Quickly capture open data such as Other Comments Quickly capture open data such as "Other Comments:" by predictive typing, coding, image capture or manual keying.
bar codes can be read from scanned images Many industry standard bar codes can be read from scanned images including two dimensional bar codes such as PDF417.
Read tick boxes or multiple option tick boxes Read tick boxes or multiple option tick boxes in a variety of styles.
Verify if a form has been signed or not Verify if a form has been signed or not.

Form data verification

Only bad or unrecognised characters are shown to the operator within a high speed interface. It is possible to build complex data validations and lookups into this stage through the Microsoft Visual Basic for Applications scripting interface or .NET through Visual Studio. Examples include conditional fields or checking an address against the electoral register. Only once the entire form is read OK and the data meets your pre-defined rules does it get queued for export.

Form data export

Data from the complete forms can be manipulated and exported to any ODBC compliant database including Microsoft Access, Excel, SQL, Oracle or flat data files such as CSV, DEL or to SPSS. Sections of the form, perhaps just anonymised data, or full form data can go to different destinations simultaneously or conditionally dependent on the data itself.

If the data needs to be exported in to a database such as SAP, Sage, patient, payroll or any other 3rd party system, we have great experience in writing integration components to support. Often, it is possible to simply export the data using TeleForm's built-in exports. However, if a more complex export routine is required, please contact us and we will provide guidance.

Archival and reporting

Once the data has been captured and exported to your primary database, it is often important to archive the images of the scanned forms for future reference or legal reasons. To assist you with this we have optional add-on modules for images archival and dynamic data reporting.

HP TeleForm Desktop, Workgroup and Enterprise

The HP TeleForm suite is built on a scalable platform that allows it to be suited to all levels of throughput from a few hundred pages up to hundreds of thousands of pages. Each edition is suited to different scenarios and has some different features:

Desktop

Single user version of HP TeleForm, installed and accessible from one PC, with all the standard features and suitable for between about 1,000 to 5,000 pages per day.

Workgroup

As Desktop but includes more flexible access from any PC connected to your local network or remotely via web and remote capture or a remote desktop solution such as Citrix. Additional concurrent licenses can be added for each of the modules (TeleForm Scanner, TeleForm Reader, TeleForm Verifier, TeleForm Designer and TeleForm AutoMerge Publisher) up to a total of 20 modules.

Server centric architecture makes backup, fault tolerance and flexibility of access much better as all templates, documents and data are stored centrally and can be accessed from any PC.

Enterprise

In addition to the multi-user approach of Workgroup, Enterprise offers unlimited scaling, the ability to process over 100,000 documents everyday. Many Enterprise class features are included:

  • Full system audit trail for compliance (for example, CFR Part 11 or Sarbanes Oxley)
  • Custom system management reporting
  • Advanced user and security directory integration with LDAP and Active Directory
  • Deploy Reader and Merge as system services for unattended running
  • Includes five user HP TeleForm Web Capture (optional add-on for other levels)
  • High availability system database and file store cluster support

If you want to find out more about our BPM and data capture solutions, or wish to book a demonstration, please contact us.